Privacy Statement for K.L. Scott & Associates
Effective Date: 5/1/2025
Last Updated: 5/1/2025
K.L. Scott & Associates (“KLSA,” “we,” “us,” or “our”) values your privacy and is committed to protecting your personal information. This Privacy Statement explains how we collect, use, disclose, and safeguard your information when you visit our website klscottassociates.com (“Site”).
If you do not agree to this Policy, do not use the Site or give us any information. Your continued use of the Site means that you agree to this Privacy Statement.
1. Information We Collect
When we use the term “personal information,” we mean information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, to an individual. It does not include aggregated or de-identified information that is maintained in a form that is not reasonably capable of being associated with or linked to an individual. We collect the following categories of personal information:
a. Information You Provide Voluntarily
- Name, email address, phone number, company name, and any other information submitted via contact forms or email.
b. Information Collected Automatically
- IP address, browser type, device information, website interactions, and location data (via cookies and analytics tools).
c. Sensitive Information
We do not knowingly collect or process sensitive personal information unless necessary to provide our products and services and with your express consent.
2. Your Rights Under GDPR
We rely on the following legal bases for processing your personal information:
- Consent – when you voluntarily provide information or sign up for communications.
- Contract – to provide services or respond to your inquiries.
- Legal obligation – to comply with laws or legal processes.
- Legitimate interests – to operate, improve, and secure our services.
If you are located in the European Economic Area (EEA), you have the following rights:
- Right to Access – obtain a copy of your personal information.
- Right to Rectification – correct inaccurate or incomplete data.
- Right to Erasure – request deletion of your data.
- Right to Restrict Processing – limit how we use your data.
- Right to Data Portability – receive your data in a usable format.
- Right to Object – object to certain data processing activities.
- Right to Withdraw Consent – at any time, without affecting the lawfulness of prior processing.
To exercise your rights, please email privacy@klscottassociates.com.
3. Your Rights Under CCPA
If you are a California resident, you have the following rights:
- Right to Know – what personal information we collect, use, disclose, or sell.
- Right to Delete – request the deletion of your personal information.
- Right to Opt - Out of Sale of Your Information – we do not sell personal information, but you may still contact us for clarification.
- Right to Non - Discrimination – you will not be discriminated against for exercising your privacy rights.
To make a CCPA request, contact us at privacy@klscottassociates.com.
4. Other Legal Rights
Consistent with applicable law, you may exercise the rights described in this section. Please note that some of the rights vary depending on your country, province, or state of residence.
Where allowed under applicable law, you may have the right to request access to and receive details about the personal information we maintain about you and how we have processed it, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. However, we may not delete your data in the following situations:
- If you have any open or ongoing matter with our customer service or personnel; or
- When retention is required to comply with our legal obligations, resolve disputes, enforce our agreements, or protect against fraudulent, deceptive, or illegal activity.
Identity Verification
For us to process some requests, we will need to verify your identity to confirm that the request came from you. We may contact you by phone or e-mail to verify your request. Depending on your request, we will ask for information such as your name, an e-mail address that you have used with us, a phone number you have used with us, or other information to help us verify your identity.
Authorized Agent
Depending on applicable law, you may be able to designate an authorized agent to submit a request on your behalf to access or delete your personal information. To do so, you must: (1) provide that authorized agent written and signed permission to submit such request; and (2) verify your own identity directly with us. Please note, we may deny a request from an authorized agent that does not submit proof that they have been authorized by you to act on your behalf.
To exercise any such rights applicable to you, please contact us at privacy@klscottassociates.com. We will respond to your request within a reasonable timeframe in accordance with the applicable law.
5. How We Use Personal Information
We use your personal information for the following purposes:
- To respond to inquiries and provide services
- To send newsletters, updates, and other marketing communications
- To improve website functionality and user experience
- To fulfill legal obligations, exercise our rights, and enforce agreements and policies
- To prevent and investigate security issues
You can opt out of receiving marketing emails from us by following the unsubscribe link in the emails. If you choose to no longer receive marketing information, we may still communicate with you regarding such things as your security updates, responses to service requests, or other transactional, non-marketing purposes.
6. Disclosure of Your Information
We do not sell your personal information. We may share it with:
- Service providers under that perform services related to our business operations, including marketing services.
- Authorities or regulators to comply with legal obligations, to protect and defend our rights and property, ensure compliance with applicable laws, and in the event of an emergency.
- Successors or acquirers in case of a business merger or sale.
- Third parties with your consent or in accordance with your instructions.
7. Cookies and Tracking Technologies
We use cookies and similar technologies to improve functionality and understand usage patterns.
You can manage cookies through your browser settings. Removing or rejecting cookies may affect your ability to use the Site. For EEA users, a cookie consent banner will allow you to accept or reject certain categories of cookies.
8. Data Retention
We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, to respond to questions, complaints or claims made by you or on your behalf, or to comply with legal requirements. When it is no longer necessary to retain your personal information, we will delete or anonymize it.
9. Data Security
We implement administrative, technical, and physical safeguards to protect your data. While we strive to protect your personal information, no method of transmission over the Internet is 100% secure and we cannot guarantee that unauthorized access, hacking, data losses, or other breaches will never occur.
10. International Data Transfers
Your data may be transferred to, and maintained on, servers located outside your jurisdiction, including in the United States, and to countries which may have data protection laws that are different from those of your country. In certain circumstances, courts, law enforcement agencies, regulatory agencies or security authorities in those other countries may be entitled to access your personal information. Where required, we implement Standard Contractual Clauses or other safeguards to protect such data transfers.
11. Children's Privacy
Our website is not directed at children under the age of 13. We do not knowingly collect information from minors.
12. Changes to This Privacy Statement
We may update this Privacy Statement periodically. When we do, we will revise the "Last Updated" date and, where required, notify you of material changes.
13. Contact Us
If you have any questions about this Privacy Statement or wish to exercise your privacy rights, contact us at:
K.L. Scott & Associates
Email: privacy@klscottassociates.com
Website: klscottassociates.com